Assistant Operations Manager – Transportation & Fleet

Apply Now

Job Description

About the job

Transguard Group was established in 2001 and has diversified significantly. We lead in the fields of Cash Services, Security Services, Manpower Services, Facilities Management & Aviation. Transguard Group is the UAE’s most trusted business support and outsourcing provider and has a large, dynamic and culturally diverse workforce with 50,000 employees!

We are currently recruiting for an Assistant Operations Manager – Transport & Fleet to join our team at Transguard Group.

Scope

Responsible for the daily fleet management and compliance for the groupwide fleet vehicles encompassing soft fleet multipurpose vehicles and the company passenger buses, leased, owned and third party.

Also responsible for the group wide branding activity and for the group wide driver training program, maintaining the high standards within the fleet.

Responsibilities

  • Responsible for ensuring Transguard’s vehicle fleet is managed and maintained to the highest standards
  • Manage the corporate branding for TG fleet vehicles ensuring standards are always maintained with audit compliance at 100% consistently
  • Work closely with our business and operations teams to deliver the highest possible level of service to our customers and BUs
  • Manage the legal compliance for the TG owned and leased vehicles ensuring that regulations are upheld under the relevant legislations
  • Manage the GPS system ensuring that operations have the appropriate reporting to manage vehicle and driver performance
  • Manage the third-party suppliers to ensure full cost and service compliance
  • Manage the TG owned fleet to ensure that maintenance schedules are published and maintained definite, and implement policies and procedures for the bus and soft fleet department, enforcing and upholding standard operating procedures
  • Manage the transport suppliers in providing transport services, quotes for new routes and adhoc requests
  • Ensure that vehicles are registered and operating within all UAE legal requirements, e.g. RTA registration, vehicle insurance, driver requirements
  • Manage fleet monthly audits “branding and body condition”
  • Ensure allocated vehicles general financial matters are addressed and cleared on time weekly/monthly
  • Schedule monthly meetings with TG BU and suppliers, and ensure full compliance
  • Practice best methods for fleet optimizations and cost reduction, e.g., vehicle swapping, off-hiring beyond contractual vehicles

Skills

Knowledge – Experience

  • 5-10 years of experience in the Transportation industry
  • 5 years of experience in the Middle East
  • Fleet Management (trucks and buses) experience
  • Proficient with Excel Reports

Knowledge – Education

  • Degree in Logistics

Technical skills

  • Business Process Analysis
  • Contract Management
  • Effective Meeting Management
  • Financial Reporting & Compliance
  • Health, Safety, Environment & Risk Management – Compliance
  • Managing Safely
  • Quality Assurance – Compliance
  • Daily Operational Reporting
  • Data Management / Analysis
  • Incident & Accident Reporting
  • Conflict Management & Resolution

Hard skills

  • Supplier / Vendor Management
  • UAE Legislation and Local or Federal Regulatory Compliance
  • Vehicle Fleet Management
  • Intermediate Computer Skills
  • Audit & Compliance
  • Cost Accounting & Management
  • Lean Six Sigma Problem Solving / Analytical Thinking

Soft skills

  • Administration Operations Management
  • Process Improvement
  • Staff Development and Employee Relations
  • Planning & Organizing
  • Safety & Security Management
  • Cross-Cultural Work Environments
  • Cost Reductions / Profitability Improvement
  • Team Leadership
  • Procurement Management
  • Transportation Management / Maintenance Management
  • Training & Staff Supervision
  • Policy and Procedure Development & Implementation
Area
Dubai