Associate – Account and Wealth Services (ADCP)

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Job Description

Job Description

Job Purpose
Prepare and review transactions with relevant and support documents in order to eliminate any Operational risk and Financial loss.
To ensure that all levels of operations control are met during the preparation of transaction without any breach in approved procedure and policies.

Principal Accountabilities:

1- Attain highest level of proficiency in executing/ processing transactions.
Strive for zero tolerance level.

– Process the transaction and ensure no risk is associated with it.
– Maintain zero tolerance level.
– Ensure the turnaround time (TAT) in processing transaction is met.
– Prepares requests that are covered in established policies, procedures and guidelines
– Coordinate with other departments / units as and when required without compromising on ADCP policies and procedures.

2 – Collections.

–  Distribute and reconcile petty cash on daily basis

–  Receive collections from Lease Administrator (LA) and Tenant Administrator (TA) as per the interim reports

–  Verify the details of cheque as per approved standard.
– Prepare Daily Cash reports and reconcile with the actual cash collected.
–  Assist Line Manager to hand over cash and current cheques to Transguard by end of the day.
– Reporting of excess / short cash/ counterfeit currency notes and incomplete / incorrect cheques to supervisor
– Update in PMS for Bank transfer & Smart Loan rental payments.

3- Allocation & Reconciliations:
–  Reconcile banked collections with respective Branch collection accounts and escalate to Line Manager in case of any discrepancy.
–  Prepare transactions for the credit of rental collection in respective landlords’ account.

–  Prepare proper general ledger entries raised in Memorandum Account on daily basis.
– Distribute rentals according to share assigned for each Rental Account.
– Reconcile daily / monthly Property Management System (PMS) banked items
– Reconcile the rental credits in respective rental accounts in the Flexcube system.

–  Reconcile all types of cheques i.e. current, post dated, bounced and legal etc.
– Reconcile the accounts of Security Deposits and Furniture Deposits. 

-Reconcile payable & collections accounts and report discrepancy to Line Manager.
4 – Payments & Settlements: 
–  Process Contractors’ invoices in Property Management System.
–  Process utility bills, insurance debit and credit notes and other services.
–  Prepare Legal fee and Court / Govt payments.
–  Prepare tenants and landlord share related payments
–  Delivery of instruments (i.e. Cashier, Cancelled and Settled Bounced cheques) to concern parties with proper identification and acknowledgement.
5 – Other duties
– Update and maintain records of reports which are singed on daily basis.
– Extend support to perform any other job assigned by the Line Manager
– Ensure that all relevant documents are properly filed on daily basis.
– Issuance of Estimated Maintenance Expense Report and Property Release Report as approved by Property Management.

Skills

Experience and Qualifications:

Minimum Education Level
Accounts / Commerce Graduate or equal qualification

Professional Qualification
MS Office experience.

Experience (indicate years of experience required for the role as well)
1 year experience in similar job / role

Area
Abu Dhabi, UAE