Deputy Manager – Projects

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Job Description

KEY RESPONSIBILITIES.

  • Review the contract in terms of scope of work, obligations to the client, schedules, possible areas of concerns, action plans, prepare the agenda for the kick off meeting with the client and collect relevant information from various disciplines.
  • Finalize the list of deliverables as per the contract after discussing them with various sites which is then submitted to the client for their review and approval.
  • Co-ordinate with the Engineering discipline who will prepare and issue deliverables such as material requisition, technical bid evaluation and purchase requisition as required for procurement activities as well as Deliverables like Drawings, Procedures, calculations etc. These are then reviewed and monitored on a weekly basis and in case of slippages corrective action is taken.
  • Interface with procurement to review the status of procurement activities and take corrective action as needed.
  • Organise weekly review meetings with the client to discuss progress achieved to date as well as a forecast for the following week in addition to any other issues which need to be resolved.
  • Interface with other Company if required as per Contract wherein the project engineer ensures any coordination required with other organizations which is achieved by transferring engineering documents,
  • sorting out queries etc. between the other Company and Petrofac in concurrence with the Client.
  • Arrange and moderate post award kick off meeting with vendor,  expedite, monitor and review vendor
  • deliverables in line with contractual requirements, execution schedule, Purchase Order requirements and
  • terms & conditions, ensure suborders of materials are in line with supplier’s engineering and manufacturing schedule and monitor respective deliveries. Resolve any potential operational issues that may impact the deliveries, Monitor the recovery of delays and implementation of remedial actions. Identify
  • Risks and liaise with stakeholders to mitigate delays and cost impacts. Maintain records and update order progress periodically
  • Effectually nurture and maintain professional and healthy relationship with suppliers, participate in,
  • contribute to and monitor objective supplier performance appraisal.
  • Interface with the suppliers to resolve technical issues and in case of any deviations understand the reasons thereof and decide the feasibility of continuing with the existing arrangement.
  •  Interface with site to resolve site queries which are sent to the Project Engineer in terms of material not received, non-conformance reports, and drawings; and then discusses and analyses the same with the engineering, procurement and expediting teams as required to arrive at workable solutions for site.
  •  Carry out a  routine check for field expediting requirements at supplier’s shop and participate in expediting visits accordingly after consultation with the Principal Project Engineer/Senior Project
  • Engineer, Solicit supplier to maintain an inspection plan, liaise with QA/QC and coordinate inspection visits.
  • Review flash report and follow up on approvals by QA/QC. Review  inspection release note issued by QA/QC and Issue shipping release Note (SRN) to supplier and logistic team to trigger the shipping process.
  • Expedite suppliers’ shipping documents, liaise with the shipping department for plan and timely
  • movement of goods prior to readiness of consignment. And monitoring until obtaining Material Receipt
  • Voucher (MRV) from material controller on site.
  • Participate in investigating causes of Excess, Shortage and Damage (ESD) of supplies. Coordinate with the supplier and the procurement department to resolve  ESDs and safeguard a genuine material receipt report.
  • Advise supplier on invoicing instructions, Review ,verify and administer supplier invoices for payment
  • against progress milestones.
  • PO close out by Expediting supplier’s submission of final Material Record Book (MRB), and all required
  • documents as per PO, Initiate completion of certification for progress and final payment, Maintain
  • performance metrics and coordinate Supplier Performance Evaluation.

ESSENTIAL QUALIFICATIONS AND SKILLS.

  • An engineering degree with a minimum of 6 years of project management experience in the oil and gas sector.
Area
Sharjah, United Arab Emirates