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Job Description

Responsibilities:

  • Manage and maintain executives’ schedules, appointments, and travel arrangements, coordinating meetings, conferences, and events as needed.
  • Screen and prioritize incoming calls, emails, and correspondence, responding to inquiries and requests on behalf of executives.
  • Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy, clarity, and professionalism.
  • Organize and maintain executive files, records, and documentation, both physical and electronic, in a confidential and organized manner.
  • Coordinate and facilitate communication between executives and internal and external stakeholders, including clients, colleagues, and vendors.
  • Conduct research, gather data, and compile information for reports, presentations, and projects, providing analysis and insights as needed.
  • Assist with special projects, initiatives, and tasks as assigned by executives, ensuring timely completion and delivery of deliverables.
  • Anticipate executives’ needs and proactively identify opportunities to streamline processes, improve efficiency, and enhance productivity.
  • Handle sensitive and confidential information with discretion and professionalism, maintaining confidentiality at all times.
  • Act as a liaison between executives and other departments, providing support and assistance as needed to facilitate collaboration and communication.

Requirements:

  • Bachelor’s degree in Business Administration, Communications, or a related field.
  • Proven experience as an Executive Assistant or in a similar role supporting senior executives.
  • Strong organizational and time management skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
  • Excellent communication and interpersonal skills, with the ability to interact professionally and effectively with executives, colleagues, and external contacts.
  • Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, with strong computer skills.
Area
Dubai