Executive Assistant

18/12/2023
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Job Description

ROLE SUMMARY
The Executive Assistant is responsible for a variety tasks that is inclusive of secretarial and administrative assistance, also managing special projects/workshops, arranging extensive travel, meetings and taking minutes of meetings. The Executive Assistant handles a variety of complex and confidential situations.

ROLE PROFILE

  • Prepares Board Presentations And Approvals
  • Conduct Research, Assemble And Analyses Data To Prepare Reports, Documents, Presentation As Required
  • Provides General Support Such As Answering Telephones, Review And Control Of Incoming And Outgoing Correspondence, And Follow-Up On Commitments
  • Performs General Clerical Duties To Include But Not Limited To, Transcribing Dictation, Scanning, Copying, Faxing, Filing, And Data Entry
  • Responsible For Scheduling And Managing Calendar Including Prioritizing And Resolving Related Conflicts And Competing Demands, Proactively Scheduling Important Meetings With Internal And External Individuals And Maintaining An Organized Office
  • Organizes And Coordinates International/Domestic Travel And Related Requirements To Include Travel Authorizations, Flight Tickets, Hotel Bookings, Visas, Airport Transfers, Expense Reports
  • Proofreads, Answers, And Composes Routine Correspondence Both Handwritten And Electronic, Including Board Communications And Other Partner Related Materials
  • Completes Various Forms, Including Purchase Requisitions, Shipping Requests, Travel Expense Reports, Requests For Payment, Consultancy Agreements, Etc


REQUIREMENTS

  • 5-7 Years Of Assistant/ Secretary Background, Minimum 3 Years Executive Level Support
  • Bachelor’S Degree Or Equivalent In A Relevant Discipline
  • Professional Secretarial Certification Is An Advantage
  • Ability To Work Well In A Fast-Paced Environment Without Direct Supervision And Manage Multiple Projects Simultaneously
  • Excellent Microsoft Skills Including Ability To Use Advanced Formatting With Microsoft Word, Microsoft Excel, Adobe Acrobat, Microsoft Powerpoint And Microsoft Outlook
  • Excellent Interpersonal And Communications Skills


WHAT WE OFFER

  • At Majid Al Futtaim, we’re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We’re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
  • Work from any country in the world for 30 days a year.
  • Work in a friendly environment, where everyone shares positive vibes and excited about our future.
  • Work with over 50,000 diverse and talented colleagues, all guided by our Leadership Model.
Area
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