Manager – Internal Audit

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Job Description

Department Definition

The Internal Audit Department is responsible for conducting independent and objective assurance reviews designed to add value and improve operational procedures within Expo City Dubai Authority and its subsidiaries including Expo City Dubai LLC (i.e. Expo City Real Estate Developments; Community Services/Operations; Future Technologies), Events & Entertainment, Education & Culture, Expo Dubai Group, and all Shared Services and Subsidiaries (collectively referred to as ‘Expo City Dubai Authority Group’ or ‘Group’ or ‘ECDAG’). The department evaluates the adequacy and effectiveness of internal controls within the processes across departments thereby assisting to accomplish Expo City Dubai’s objectives. The Department ensures that its staff members conduct their activities in accordance with the Code of Ethics i.e. with utmost integrity, objectivity, confidentiality and competence.

Opportunity Responsibilities

Manager – Internal Audit, Expo City Dubai is responsible for assisting the Head – Internal Audit, Expo City Dubai and other Internal Audit Department personnel in execution of the Internal Audit related Objectives, Performance Standards, Risk Based Internal Audit Plan and other Internal Audit related activities for Expo City Dubai LLC and ECDAG Shared Services, the responsibilities covers the internal controls/reviews for following areas:

  • Community Services
  • Shared Services
  • Subsidiaries; and
  • Project Audits

The main responsibilities for this role include:

Strategic & Operational Responsibilities:

  • Assurance on Community Service/Operations workstreams including governance, tenant/property management and asset/facilities management.
  • Reviews on the commercial strategy and financial management of Community Services/Operations, including budget management, rate card services/charges, revenue generation concepts and outcome vs financial targets.
  • Review compliance with the community rules/regulations, tenant guidelines, legal /statutory requirements, external authorities such as RERA, DLD, DEWA, DM, etc.
  • Assurance on the facilities management activities, assets capitalization processes and logistics/warehousing management.
  • Assurance relating to COP28 scope of works.
  • Review planning and delivery of the Community Services/Operations activities including stakeholders’ management/communications, KPI’s, implementation of strategic objectives, critical success factors and best practices.

Conduct & perform the internal audit/assurance activities related to all Shared Services, including the following specific Operations Audits/Reviews (per the approved IA Plan):

  • Procurement & Contracts;
  • Human Resources;
  • Finance and Governance.;
  • Marcomms;
  • Commercial & Business Engagements; and
  • Risk, Insurance, Analytics, Compliance & Legal.

Project Audits:

  • Review of the strategic contracts/commitments related to contractors and design /supervision/management consultants; including overlay and landlord activities.
  • Follow-up audits on the agreed action plans and commercial related recommendations to ensure implementation/cost savings realization.
  • Liaising/assisting (as required) in regard of the technical queries/clarification raised by Financial Audit Authority, Capital Projects Section.

Detailed Workstream Analysis:

  • Assist in Planning and scoping Operations Internal audit & Project Audit assignments effectively, agreeing deadlines and ensuring a comprehensive and appropriate terms of reference is set for each review;
  • Ensure adequate planning during each audit assignment prior to commencing fieldwork;
  • Review/conduct Operations audit field work in accordance with the audit program and test plans, and supervise work of team;
  • Review/conduct independent reviews and evaluations of any and all management operations and activities including the systems of internal controls;
  • Identify key Operations risks to business/process objectives, evaluate and test controls in place and identify areas for improvement;
  • Determine practical recommendations to mitigate the risks of internal control deficiencies while enabling the Expo City Dubai objectives;
  • Review/prepare audit reports to meet the required standard for reporting and maintaining Internal Audit and special assignment documentation in accordance with IIA Standards;
  • Review/provide quality assurance inputs in the reports and recommendations;
  • Communicate results of audit reports to the concerned stakeholders highlighting areas of concern;
  • Manage the process of liaising with the audited functions on the audit issues and evaluate the adequacy of corrective actions taken based on the audit report recommendation and present a status update report to stakeholders;
  • Participate in developing the annual audit plan using an appropriate risk-based methodology, including any Key Business Risks and control concerns identified by management and submit that plan to the Audit Committee for review and approval;
  • Conduct periodic risk assessments and evaluate new or changing services, processes, operations and control processes coincident with their development, implementation and / or expansion;
  • Prepare presentations of audit issues to Executive Committee and Audit Committee;
  • Execute special assignments (including fraud investigations) and advisory work in the domain of Internal Audit and related areas assigned by VP – Internal Audit /Head – Internal Audit, Expo City Dubai.
  • Conduct follow up audits to ensure management actions plans are implemented within timelines agreed.
  • Pursue professional development opportunities, including external and internal training and professional association memberships, and shares information gained with co-workers.
  • Abide by professional standards in the performance of daily work especially the standards issued by Institute of Internal Auditors.
  • Update and maintain the Internal Audit Manual in line with the Institute of Internal Audit (IIA) Standards;
  • Ensure effective implementation of Internal Audit department policies, procedures and controls covering all areas of assigned department activity so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service; and
  • Any other duties as may be required by VP – Internal Audit/Head – Internal Audit, Expo City Dubai.

People Responsibilities:

  • Manage/liaise with the audit team responsibly and proficiently during the audit engagements, providing effective line management to direct reports and/or external consultant resources;
  • Embed culture and vision of Expo City Dubai by role-modelling organizational behaviors through performance management, feedback and coaching;
  • Meet with Senior Management and other members of the Company and its subsidiaries as a part of the audit process and support the Internal Audit team;
  • Engage with all members of Expo City Dubai and its subsidiaries and work with them to understand the business, organization, processes, risks and controls;
  • Meet with Consultants, Contractors and Suppliers as a part of the audit process;
  • Meet with any other personnel as directed by the Head – Internal Audit and/or other senior members of the Internal Audit Department; and
  • Liaise and work with external Big 4 firms or any other consultancy/audit firms that may be appointed from time to time.
  • Problem Solving capabilities and transparent communication with all personnel in a timely and effective manner.

Skills

6+ years of experience in internal audit and preferably in the UAE within Big 4/Internal Audit Consultancy Firm and/or in Internal Audit Department of Corporate or any Government organization in UAE, as well as:

  • Should have experience of conducting operations audits – at the minimum – at a Manager level;
  • Chartered Accountant qualification is mandatory;
  • Internal Audit related certification is an additional benefit;
  • Complete own work to the required quality standards and deliver work on time;
  • Handle multiple priorities at any one time;
  • Interact with others in a manner that is respectful, patient, tolerant and understanding;
  • MS Office;
  • Audit Tools;
  • Excellent Business English writing skills. Arabic is not essential but advantageous;
  • Transparency, integrity and honesty.
Area
Dubai, UAE