Office Receptionist

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Job Description

About the role

Developing support role. Moderate skills with high level of proficiency. Has complete understanding of general office policies and practices. May coach junior technical staff. Works under general supervision with latitude for independent judgment. May consult with senior peers on more complex issues. Typically requires three or more years clerical or administrative experience.

About the team

You will be part of a team of self-motivated, high achieving professionals helping customers to transform their business into the next generation technologies utilizing FIS solutions.

What you will be doing

  • Answers incoming telephone calls, records caller messages and routes to appropriate employee, greets visitors and notifies appropriate employee.
  • Processes vendor invoices, check requests and employee expense reports for payment.
  • Makes travel arrangements for employees, e.g., requested departure time, hotel, etc. through travel department.
  • Reserves conference rooms for meetings and presentations and confirms requests supplies and refreshments.
  • Types information using a word processor, PC and/or typewriter.
  • Copies, assembles and files company publications, manuals, forms and software documentation.
  • Checks-out documentation manuals or other material to employees or prospective clients and notifies appropriate personnel when material is not returned within specified time frame.
  • Maintains building and production copiers.
  • Distributes software, documentation and office products; distributes incoming mail/packages and ships outgoing packages.
  • Maintains inventory of office, documentation and copy supplies and performs other administrative duties.
  • Other related duties assigned as needed.

What you bring

  • Proficient written and oral communication skills in dealing with employees or external customers/clients
  • Knowledge of office policies and procedures
  • Proficient in using PCs, postage meter and other general office equipment
  • Proficiency to work independently
  • Knowledge of rules of grammar and punctuation and common arithmetic computations, e.g., addition, subtraction, percentages
  • Proficient in operating office equipment required by job, e.g., PC, typewriter, word processor, telephone console
  • Knowledge of inventory maintenance
  • Typing accuracy, ability to proof materials for accuracy and completeness of information and the ability to reference files from indexes, logs and verbal requests and
  • Ability to sort documents and other materials using pre-determined guidelines, e.g., alphabetical order, distribution list, zip code, cost center list, copy instructions
  • Ability to coordinate multiple tasks and projects for self and others

What we offer you:

At FIS, you can learn, grow and make an impact in your career. Our benefits include:

  • A modern, international work environment and a dedicated and motivated team
  • Diverse and collaborative atmosphere
  • Professional and personal development resources
  • Opportunities to volunteer and support charities

Privacy Statement

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.

Sourcing Model

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.