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Job Description

Department Definition

The Real Estate Developments department is responsible for the development and delivery of operational for the real estate projects at Expo City Dubai. The team is responsible for implementing the development strategy for Expo City Dubai and works with variety of stakeholders from the master planning phase, through design and construction, to ensure the delivery of large-scale construction projects.

Opportunity Responsibilities

The purpose of the role of the Receptionist is to provide a welcome for all guest and visitors to the sales center, including registration, guiding and responding to call through the main switchboard.

The main responsibilities for this role include: 

Operational Responsibilities

  • Maintain and organize front-office, lobby area and entrance at all times
  • Greet visitors’ guests and clients coming to the Sales Center
  • Manage all incoming calls and ensure all calls are answered, log any queries received and ensure correct communication to relevant sales center personnel as required
  • Manage the flow of information in the Sales Center office in a timely and accurate manner
  • Transferring calls to relevant Sales Center staff as necessary
  • Ensure all guests / visitors coming to Sales Center are well catered to and queries are addressed promptly
  • Accommodate visitor / clients’ personal requests whenever necessary
  • Manage office and pantry supplies
  • In-charge for collection of documents and distributing couriers or parcels among employees and opening and sorting emails
  • Assist all Sales Center staff for the day to day operations Point of contact for all administration request and queries pertaining to sales center
  • In-charge for printing, binding and scanning of documents / contracts and ensure to maintain confidentiality at all times
  • Organize and maintain office filing system for Sales Center documentations
  • Ensure that soft copies of all documents are kept in the shared drive for easy access and record purposes
  • Coordinate the maintenance and repair of the office equipment if necessary
  • Manage logistics for Sales Center
  • Arrange and coordinate meetings whenever necessary
  • Arrange travel bookings and accommodation Raise Purchase Requisitions in SAP for all request pertaining to Sales Center
  • Coordinate with Procurement and Contracts for issuance of PO’s to Vendor’s / Service Providers
  • Draft, finalize letter’s, MEMO’s and other sort of correspondence
  • Other duties as assigned

Skills

2+ years work experience in the same or similar role, in particular in administrative or clerical activities

  • Bachelor’s Degree
  • Basic IT Skills
  • Office Experience – General
  • Strong time management skills
  • Dependability and initiative
  • Strong Communication Skills
Area
Dubai, UAE