Apply Now

Job Description

About the job

Job description:

Responsibilities include, but not limited to:

• Front Desk – Welcoming guests and showing them the venue and informing or calling the contact person that they would like to meet• Greeting visitors, helping them navigate through the office, and informing office boys to give them refreshments as they wait. • Informing the security and giving details on who will be visiting to ensure they are not stopped at the gate• Creating gate passes for the external staffs and visitors most especially urgent passes • Preparing and arranging the innovation center whenever there are big meetings and events • Booking of meeting rooms (Ground floor and 1st Floor) and boardroom reservation • Ordering stocks, stationaries and pantry supplies needed in the building and making sure that the number of items is correct upon delivery • Ordering lunch/breakfast from restaurants whenever there are events or big meetings • Assisting HR team in scheduling meetings for new joiners as part of their onboarding program• Giving building tours to the new joiners as part of their onboarding program• Assisting staffs in requesting for their business cards • Preparing and sending of staff’s documents to the courier either personal or co-mail• Receiving staff documents from the courier both Aramex and external and informing the consignees to collect it in the reception • Assisting staffs from (Admin, PMO, Freight, FM) in creating PRs through Ariba system • Creating travel reports that needs to be submitted for the CEO other few C’ levels after their Business Trips.• Keeping the reception area tidy • Company first aider – providing immediate, temporary care to someone who is ill or injured in the building. • Gathering signatories from our Finance Heads and associated information required as part of the bank mandate process – • Act as a backup to the Admin Support office during leave.

Job Requirements (Experience and Education):• Proven ability to maintain professionalism and composure when interacting with challenging and diverse customers.• Excellent interpersonal skills and the ability to interact effectively at all levels in a diverse organization.• Strong organizational, administrative and time management skills.• Display a proactive approach to serving customers and visitors.• Demonstrate computer skills and an aptitude for learning new technology.• Able to accurately apply job knowledge and skills to complete all tasks in a timely manner in accordance with company policies and procedures.• Able to maintain confidentiality and handle sensitive information.• High school diploma or general education degree (GED) required• 2-3 years of relevant experience in an office environment• Proficient in Microsoft Office• Demonstrated ability to read, write, and speak English• Comfortable multi-tasking and prioritizing tasks without guidance• Excellent interpersonal skills