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Job Description

Opportunity Responsibilities

The purpose of the role of the Receptionist is to provide a welcome for all guest and visitors to the sales center, including registration, guiding and responding to call through the main switchboard.

The main responsibilities for this role include: 

Operational Responsibilities

  • Maintain and organize front-office, lobby area and entrance at all times
  • Greet visitors’ guests and clients coming to the Sales Center
  • Manage all incoming calls and ensure all calls are answered, log any queries received and ensure correct communication to relevant sales center personnel as required
  • Manage the flow of information in the Sales Center office in a timely and accurate manner
  • Transferring calls to relevant Sales Center staff as necessary
  • Ensure all guests / visitors coming to Sales Center are well catered to and queries are addressed promptly
  • Accommodate visitor / clients’ personal requests whenever necessary
  • Manage office and pantry supplies
  • In-charge for collection of documents and distributing couriers or parcels among employees and opening and sorting emails
  • Assist all Sales Center staff for the day to day operations Point of contact for all administration request and queries pertaining to sales center
  • In-charge for printing, binding and scanning of documents / contracts and ensure to maintain confidentiality at all times
  • Organize and maintain office filing system for Sales Center documentations
  • Ensure that soft copies of all documents are kept in the shared drive for easy access and record purposes
  • Coordinate the maintenance and repair of the office equipment if necessary
  • Manage logistics for Sales Center
  • Arrange and coordinate meetings whenever necessary
  • Arrange travel bookings and accommodation Raise Purchase Requisitions in SAP for all request pertaining to Sales Center
  • Coordinate with Procurement and Contracts for issuance of PO’s to Vendor’s / Service Providers
  • Draft, finalize letter’s, MEMO’s and other sort of correspondence
  • Other duties as assigned

Skills

2+ years work experience in the same or similar role, in particular in administrative or clerical activities

  • Bachelor’s Degree
  • Basic IT Skills
  • Office Experience – General
  • Strong time management skills
  • Dependability and initiative
  • Strong Communication Skills
Area
Dubai, UAE