Secretary | Royal Joinery

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Job Description

About the job

Royal Joinery has its own dedicated workshop to assist clients on high profile projects that require international expertise and a degree of workmanship that eliminates the need to source sub-contractors and third-party furniture suppliers. Our primary focus is on carpentry and woodwork specialties across a wide variety of projects and sectors through the delivery of sophisticated qualified experts in their field and innovative techniques and equipment.

You:

We are recruiting a Secretary to join our exceptional team in Royal Joinery located in Mussafah Abu Dhabi. This is an exciting and challenging opportunity for someone with proven experience in supporting high-level executives and management.

If you have a proven track record of juggling multiple tasks with ease and possess strong communication skills, both written and verbal, then this is the role for you! Don’t miss out on this amazing opportunity to showcase your talents and contribute to the success of our joinery business.

Your responsibilities:

  • Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • File and retrieve corporate documents, records, and reports.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Prepare responses to correspondence containing routine inquiries.
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Prepare agendas and make arrangements for committee, board, and other meetings.
  • Make travel arrangements for executives.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
  • Compile, transcribe, and distribute minutes of meetings.
  • Manage and maintain executives’ schedules.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
  • Set up and oversee administrative policies and procedures for offices and/or organizations.
  • Supervise and train other clerical staff.
  • Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  • Interpret administrative and operating policies and procedures for employees.

To succeed in this role, you should have the following skills and experience:

  • Relevant experience performing a variety of administrative support functions.
  • Computer skills including ability to operate MS Office and other word processing programs at a highly proficient level.
  • Knowledge in Oracle system is an advantage.
  • Experience in project coordination, correspondences, etc.

Language:

  • Communication proficiency in English – verbal and written

Skills and Competencies:

  • Professionalism with pleasing personality
  • Respectful and courteous
  • Excellent communication skills (verbal & listening)
  • Good writing skills
  • Analytical and problem solving skills
  • Trustworthy
  • Stress resilience
  • Time Management, Planning & Organizing

Benefits: Transportation, Paid Annual Leave, Medical Insurance

Location: ICAD 1 Mussafah, Abu Dhabi

Area
Abu Dhabi